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Event Specialist in Charlotte, NC at Circle K

Date Posted: 4/23/2019

Job Snapshot

Job Description

Circle K is a great place to work! Here is why:
We know that you can work anywhere. However, working at Circle K is the start of something great! While you make it easy for our customers, we focus on you and your development! Our people make us who we are. We want to see you grow, so we put growing together at the forefront of everything we do. It is our duty to provide you with the tools and resources that you need to succeed. Joining Circle K means joining a team that is devoted to you!


  • Identifying new vendors, researching comparison bids, requesting contracts, developing relationships and handling vendor logistics for events. Assisting with budget tracking and ensuring approved bids are within budget guidelines.
  • Handling the support and organization duties for the Events Department.
  • Planning various aspects of all the events, from transportation to decor and VIP services.
  • Managing multiple, simultaneous projects in a fast-paced environment.
  • Managing event material packets, arranging shipping logistics and other pre-event duties
  • Assisting with reports, data exports and customer service calls.
  • Developing strong working relationships with internal departments and employees.
  • Working with management team and vendors to develop and execute event décor and theme at events, VIP receptions and other company functions.
  • Create and manage all applicable applications, registration forms, evaluation forms and any other event related documentation
  • Working with event venues to ensure that the contracted space and amenities are available on-time and to coordinate vendor set-up.
  • Assisting with managing on-site production and clean up for events.
  • Ensuring adequate staffing for events and scheduling set-up, tear-down and other crews accordingly.
  • Additional event planning and production duties, including but not limited to: assisting with on-site registration, administering logistics plans, coordinating F&B and décor and working with event management to execute assigned tasks.
  • Being on-site for the company’s events to support the department in the overall production.
  • Ensuring adequate health and safety for all events.

    Minimum Job Requirements:

  • 1-2 years’ experience in a meeting/event planning role Bachelor’s degree or equivalent professional experience preferred The ability to work evenings and weekends as needed for planning or on-site at vents.
  • Travel and a valid passport are required
  • Excellent organization and communication skills. Ability to effectively handle multiple projects in a fast moving, deadline demanding environment.
  • Outgoing, professional personality with a team first attitude. Willing to represent the company in the event community and with vendors.
  • Strong reporting skills. Familiarity with online database applications.
  • Proficiency in MS Office applications including Excel, Word, Outlook and Powerpoint
  • First aid trained is preferred

Circle K is an Equal Opportunity Employer.
The Company complies with the Americans with Disabilities Act (the ADA) and all state and local disability laws.  Applicants with disabilities may be entitled to a reasonable accommodation under the terms of the ADA and certain state or local laws as long as it does not impose an undue hardship on the Company. Please inform the Company’s Human Resources Representative if you need assistance completing any forms or to otherwise participate in the application process.

Click below to review information about our company's use of the federal E-Verify program to check work eligibility:

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