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Executive Administrative Assistant in Charlotte, NC at Circle K

Date Posted: 12/9/2019

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    2550 West Tyvola Road
    Charlotte, NC
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
    12/9/2019

Job Description



Circle K is a great place to work! Here is why:
We know that you can work anywhere. However, working at Circle K is the start of something great! While you make it easy for our customers, we focus on you and your development! Our people make us who we are. We want to see you grow, so we put growing together at the forefront of everything we do. It is our duty to provide you with the tools and resources that you need to succeed. Joining Circle K means joining a team that is devoted to you!


Job Description

This position operates under minimal supervision and performs a variety of routine and occasionally complex administrative support services for multiple departments. The Executive Assistant maintains confidentiality of sensitive documents and materials and serves as a liaison for communications with internal and external departments.

JOB DUTIES & RESPONSIBILITIES

  • Provides daily administrative support services:
  • Organizes work load to meet internal and external departmental deadlines.
  • Prioritizes, screens, routes and answers routine correspondence not requiring executive’s attention to ensure timely and accurate responses; flags all critical information for supervisor’s attention.
  • Screens and directs employees and visitors; answers questions and furnishes information based on company policies and procedures to keep supervisor’s time free of minor detail type work.
  • Takes, transcribes, composes, edits, and sends a variety of correspondence on behalf of supervisor; monitors office supply levels and orders as needed; maintains conference room schedules.
  • Maintains and updates departmental files, records and publications in accordance with company policies and procedures; maintains confidential files and materials.
  • Communicates supervisor’s instructions or desires to various individuals, departments, vendors, etc.
  • Maintains supervisor’s calendar; schedules appointments; coordinates meetings and travel itineraries; assists with expense reports.
  • Researches, gathers, prepares, maintains, and circulates numerous weekly, monthly, and quarterly reports, spreadsheets and presentations.
  • Serves as a liaison between internal and external departments, visitors, employees and the other companies.
  • Onboards new employees; arranges for work space, orders IT equipment, meets and orientates new employee with office (i.e. parking, obtaining badge, office specific policies, tour of the building, etc.)
  • Continues to build an in-depth knowledge of company and departments policies and procedures.
  • Performs other duties as assigned

    JOB REQUIREMENTS

  • High School diploma or equivalent plus 2+ years’ work in fast paced corporate setting working with contacts or related field or equivalent combination of education, training and experience.
  • Knowledge of Microsoft Windows operating system; Proficient with Microsoft Office applications, specifically Word, Excel, Outlook; PowerPoint; Workday experience a plus.
  • Knowledge of administrative and clerical procedures including typing (40-45 wpm), dictation, filing, records management and data entry.
  • Ability to read and listen, understand and communicate information and ideas in a clear and understandable manner, both orally and in writing.
  • Ability to effectively analyze and evaluate information to make decisions, solve problems and achieve goals.
  • Ability to process information including gathering, assessing, coding, organizing, auditing and verifying data.
  • Physical Demands: Work requires frequent sitting, standing, walking and use of keyboard/computer. Work requires occasional bending, reaching and lifting/moving up to 35 pounds. Work is subject to tight deadlines and interruptions can be stressful.
  • Working Conditions: Normal office environment with little or no exposure to adverse working conditions. Work may occasionally include long hours, week-ends and holidays.



Circle K is an Equal Opportunity Employer.
The Company complies with the Americans with Disabilities Act (the ADA) and all state and local disability laws.  Applicants with disabilities may be entitled to a reasonable accommodation under the terms of the ADA and certain state or local laws as long as it does not impose an undue hardship on the Company. Please inform the Company’s Human Resources Representative if you need assistance completing any forms or to otherwise participate in the application process.


Click below to review information about our company's use of the federal E-Verify program to check work eligibility:

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