Regional Entitlements Manager

Job Description Summary

The primary role of the Regional Entitlements Manager is to accurately manage and track the entitlements phase (including but not limited to annexation, rezonings, horizontal and vertical permitting) of Circle K’s project pipeline.  This role manages Circle K vendors who are responsible for meeting the deadlines to obtain permits (site development permits, erosion control, stormwater quantity/quality, building permits, health permits, utility approvals, etc.) to deliver construction projects on time.

ESSENTIAL DUTIES:

The position includes, but is not limited to, the following essential job duties, responsibilities, and requirements:

• Responsible for managing and monitoring project due diligence, lease contingencies, purchase & sale agreement requirements, and permitting processes and procedures that impact Circle K’s project pipeline
• Responsible for delivering projects on time to the construction field team by ensuring all lease contingencies, and permitting approvals have been properly satisfied
• Maintain accurate records of all permit applications, approvals, and denials, and provide regular reports to management on the status of permitting activities
• Oversees External Project Managers and collaborates closely with members of the Circle K field teams
• Accurately manages project pipeline utilizing our internal tools, spreadsheets and data base on a rolling 5-year basis
• Lead, schedule, and manage project meetings and calls
• Ability to assess the impact of regulatory requirements on the budget & schedule of Circle K pipeline projects
• Work with the team to determine reporting needs related to project management 
• Identify process inefficiencies and implement improvements.  Lead related trainings on a national level
• Participate in quarterly accountability meetings and annual pipeline planning meetings
• Perform additional tasks as assigned

JOB REQUIREMENTS:

• Bachelor’s degree preferred, or equivalent combination of education, training and experience
• Strong communication skills required
• Self-directed and self-motivated problem solver, comfortable working independently and in cross-functional teams.
• Highly organized with the ability to manage multiple projects, meet tight deadlines, and continually prioritize and re-prioritize tasks as new projects are assigned.
• Must possess strong analytical skills and strong attention to detail.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Complete physical activity inventory of the position includes:

• Sit for long periods of time.
• Operate computer keyboard and mouse for data entry.
• View computer monitor
• Hear and speak via telephone.
• Reach forward and/or overhead
• Occasionally lift up to 20 pounds

Preferred Qualifications:

• 5+ years of relevant work experience with Real Estate, Land Use Planning, and Construction
• A four-year degree in Land/Urban Planning, Landscape Architecture, Civil Engineering, Construction Management or a related field
• Ability to read and interpret site civil plans and architectural building elevations
• 2+ years of experience establishing and managing project schedules using industry standard software such as Smartsheets, Microsoft Project, Procore, etc.
• Advanced Microsoft Excel proficiency, and ability to become proficient with additional softwares and applications.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Working conditions inventory of the position includes:

• The noise level in the work environment is usually moderate at a normal range.
• The lighting will include natural light from the outside as well as fluorescent lighting throughout the work areas.
• Work with minimum direction and periodic supervision.

JOB DESCRIPTION ACKNOWLEDGMENT

This Job Description indicates the general nature and level of work to be performed in this position and it is not intended to contain or be interpreted as a comprehensive inventory of all the duties, responsibilities, functions and qualifications required of the position.  The incumbent may be asked to perform other duties and will be evaluated, in part, on performance of the tasks listed in this job description.  As with all positions, the responsibilities and duties of this position may change.  The Company reserves the right to revise this Job Description at any time with or without notice. This Job Description does not constitute a contract for employment and either the incumbent or the Company may terminate employment at any time, for any reason, with or without notice.

Circle K is an Equal Opportunity Employer. The Company complies with the Americans with Disabilities Act (the ADA) and all state and local disability laws.  Applicants with disabilities may be entitled to a reasonable accommodation under the terms of the ADA and certain state or local laws as long as it does not impose an undue hardship on the Company. Please inform the Company’s Human Resources Representative if you need assistance completing any forms or to otherwise participate in the application process.

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Circle K is an Equal Opportunity Employer.
The Company complies with the Americans with Disabilities Act (the ADA) and all state and local disability laws.  Applicants with disabilities may be entitled to a reasonable accommodation under the terms of the ADA and certain state or local laws as long as it does not impose an undue hardship on the Company. Please inform the Company’s Human Resources Representative if you need assistance completing any forms or to otherwise participate in the application process.

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